Finance and Administrative Analyst Assistant

The holder of this position is responsible of recording, sending and handling all documentation relative to the Account Receivables, including but not limited to: uploading information to customer portals , payments applying, invoices control, accounts reconciliation, issue credit memos, debugging accounts, keep hard file of NDA from customers. Guarantee the Personal Data Protection Program functionality. Analysis of all administrative related invoices and allocate to the respective cost center

  • Loading invoices to customers portals with and without addendums on timely in order to ensure the collection.
  • Loading of payment complements to customer electronic portals.
  • Re-invoicing requested by customers.
  • Preparation of credit notes.
  • Sending PDF and XML invoices to customers via email or electronic (when portals are not available).
  • Update the file of counterparties (customer’s AP Dept).
  • Implement measures in order to assure the collection.
  • Collection recording in SAP (AR module).
  • Prepare and execute a visiting program to customers, at least visit 4 customers by month.
  • Gathering of proof of material delivery and send it to customers.
  • Preparation and sending of account statements to customers on monthly basis.
  • Customer collection.
  • Collection tracking.
  • Reporting support:
    • Aging.
    • Weekly collection performance vs PNS.
    • PNS Top 10.
    • DSO TOP 10.
  • DUN customer analysis.
  • Apply all corporate and local policies & procedures.
  • Tidying up all customer information including but not limited: proof of delivery, files, accounts statements, debugging’s, etc.
  • Support other areas regarding to income cycle.
  • Monthly balances review with sales manager (current and overdue items).
  • Weekly AR follow up with FICO Manager.
  • Weekly sending about customers block and unblock.
  • Performs other projects and duties as deemed necessary.

  • Bachelor’s Degree in Accounting or Business Administration recently graduated or with one year accounting experience.
  • Excellent communication skills, verbal and written, in English and Spanish required.
  • Ability to work productively and focused to meet deadlines.
  • Excel intermediate experience required.
  • Must be organized and able to handle multiple projects simultaneously.
  • Urgency sense.
  • End to End (E2E) process knowledge is mandatory.
  • Customer services
  • Logistics
  • Purchasing
  • AR
  • Analytical thinking.
  • Tidy person
  • SAP knowledge is a must.

tesa tape Inc. is an Equal Employment Opportunity and Affirmative Action Employer, EEO/AA/m/f/vets/disabled

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